Reconfiguration Principles

Mission Hall Reconfiguration Principles

  1. Allocated Space/Flex Space
    1. Each unit will be allocated a number of workstations and private offices based on their current number of used workstations. This allocation will be in addition to any currently used space.
    2. In addition, each unit will also be allocated 10% flex space based on their current number of used workstations.
      1. The flex space may be used however the unit deems appropriate: for incoming hires, exclusive-use hoteling space, etc.
    3. Example:
      1. Unit has 12 assigned workstations. 2 are TBD or underutilized.
      2. 2 workstations will be released to the Chancellor Space Bank.
      3. Unit has 10 workstations + 10% flex space (1 workstation)
      4. The new number of workstations that the unit is assigned is 11.
      5. Based on the approximate 1:5 ratio for private offices, the unit will be allocated 9 workstations and 2 private offices.
  2. Focus Room/Private Office Usage Policy
    1. The converted private offices are available for the exclusive use of the assigned programs. These spaces may be used however is deemed appropriate by the program (private office, focus room, telehealth, etc).
    2. 241 focus rooms in the building will be converted to private offices and assigned to programs.
    3. All remaining focus rooms and huddle rooms on a given floor will remain available for use by any of the floor’s occupants.
    4. Focus rooms will remain with a 1:11 ratio, 1 focus room for every 11 workstations. 
    5. Focus rooms on any window line and focus rooms with a pillar cannot be used as private offices.
  3. Private Office Allocation
    1. Programs will be allocated private offices based on a ratio of roughly 1 Private Office : 5 Workstations, consistent with other open plan spaces at UCSF.
    2. The programs may assign their allocated private offices to employees as needed.
  4. Releasing TBD and underutilized space
    1. The Space Management Subcommittee decision to take back all TBD and underutilized seats will be adopted.
    2. Released space will be Chancellor held and allocated to departments as needed through the space request process.
  5. Space Requests
    1. If the above total allocation (including flex space) is not sufficient for a program’s headcount, the program may request space via the campus space request system. All requests must be submitted within 1 month of receiving the headcounts.
    2. All requests by existing Mission Hall occupants will be reviewed and resolved by the Space Management Subcommittee before the final layouts for each floor are determined.
    3. All requests must adhere to the space request principles below.
  6. Space Request Principles:
    1. Units may request workstations for full-time trainees who will use the workstation for a significant amount of the work week. Workstations should not be requested for part-time trainees or trainees who spend a significant portion of the work week at another facility/location.
    2. Space requested for planned hires will be accepted with appropriate documentation.
    3. Allocated flex space is not in addition to requested space. Flex space is determined before any additional space is granted via the space request process.